Many batches, many levels
Kids, teens and adult batches at different levels make the timetable and attendance hard to manage on paper.
Management software for martial arts academies
Quick answer: NexFit helps karate, taekwondo, judo, kickboxing and MMA academies organise batches by age and level, keep student and parent contact details, track monthly fees and dues, record attendance and send fee reminders on WhatsApp. Parents can pay online with UPI. Plans start at ₹450 a month after a 14-day free trial.
Who is it for?
Martial arts academies teach kids after school and adults in the evening, usually in several batches split by age and level. Fees are monthly, many students are minors and parents expect quick answers about attendance and payments. NexFit keeps every student with a guardian contact, schedules each batch with its own capacity, shows who has paid this month and sends reminders so instructors can focus on the mat.
What problems do martial arts academies face?
Monthly fees from parents
Collecting fees from dozens of families every month, often late or in part, takes hours of follow-up.
Parent communication
Parents need reminders and receipts, but messages go from the instructor’s personal phone.
How does NexFit help martial arts academies?
Batches through the class schedule
Schedule each batch, for example Kids Beginner or Adult Advanced, with its own day, time, instructor and capacity.
Guardian contact on every student
Use the emergency contact fields for a parent or guardian name and phone, alongside medical notes and blood group.
Monthly fees and dues list
See who has paid, who has a balance and whose plan has expired, and collect by cash, UPI or payment link.
Reminders to parents
Automatic WhatsApp or email reminders before fees are due, with receipts shared on WhatsApp.
Attendance per batch
Mark attendance from the batch roster or check students in with QR or PIN, and spot students who stopped coming.
Features martial arts academies use most
Register or Excel vs NexFit: what changes?
| Task | Register / Excel | NexFit |
|---|---|---|
| Monthly fee status | Tick marks in a fee register | Dues report with balance per student |
| Parent contact | Numbers saved on the instructor’s phone | Guardian name and phone on the student profile |
| Batch attendance | Roll call on paper | Roster marking or QR check-in with history |
| Fee reminders | Individual messages each month | Automatic WhatsApp or email reminders |
| Receipts | Handwritten receipt book | Printed or WhatsApp receipt with GST |
How do you get started?
Create your batches
Add class types per discipline and level, then schedule batches with capacity and instructor.
Set fee plans
Configure monthly or quarterly fee plans, admission fees and GST.
Enrol students with guardian details
Add each student with parent contact, medical notes and batch.
Turn on reminders and online payments
Enable WhatsApp reminders and connect Razorpay so parents can pay from a link.
Recommended plan
Starter — ₹450/month or ₹4,500/year (+18% GST)
300 active members, 1 branch and 5 staff logins, with every module included. Try it free for 14 days.
Compare all plansQuestions from martial arts academies
Does NexFit track belt or grade levels?
Belt and grade progression is not a built-in feature. Most academies create batches by level in the class schedule and use member tags or notes to record each student’s current grade.
Can I store parent details for child students?
Yes. Every student profile has emergency contact name and phone fields, which academies use for the parent or guardian, along with medical notes and blood group.
Can parents pay fees online?
Yes. Connect your Razorpay account and send a payment link on WhatsApp. Parents pay by UPI, card or net banking and the receipt is recorded against the student automatically.
Can I run batches at two locations?
Yes. The Growth plan supports up to three branches and 1,000 students, with branch filters on members, batches and reports.
How do I see students who stopped attending?
The attendance report lists members with an active plan but no visit in the last 14 days, so instructors can call before the student drops out.
Other solutions
Run your gym on NexFit
Memberships, GST billing, QR check-in, classes and WhatsApp reminders in one place. Free for 14 days — no card needed.