Any plan you sell
Memberships, personal training packages, class packs and day passes, priced by day, week, month or year, with optional session limits.
Gym membership and billing software for plans, renewals and dues
Quick answer: NexFit handles gym memberships end to end: create plans of any duration, sell them with admission fee, discount and GST, record full or part payments, freeze and renew in a click, and print or WhatsApp a numbered receipt. Balances are tracked per membership, so pending dues never slip through.
What can you do with memberships & billing?
Admission fee, discount and GST
Each plan carries its own admission fee and GST rate. Choose GST-inclusive or GST-exclusive pricing for your gym.
Part payments and dues
Collect any amount now and the balance later. Every membership shows total, paid and balance, and dues lists update instantly.
Freeze and extend
Freeze a membership for travel or illness; the end date moves forward by the frozen days, up to the plan's freeze limit.
One-click renewals and upgrades
Renewals start the day after the current plan ends (or today if it has expired), so members never lose or gain days by mistake.
Numbered receipts
Receipts follow your financial year, for example INV/2026-27/00001, printable on A4 or 80 mm thermal paper or shared on WhatsApp.
How does it work?
Set up your plans
New gyms start with ready-made Monthly, Quarterly, Half-yearly, Annual, PT and Day pass plans you can edit or replace.
Sell with a live quote
Pick a plan and start date; NexFit shows end date, taxable amount, GST and total before you save.
Collect payment
Record cash, UPI, card, bank transfer, cheque, wallet or online payments, in full or in part.
Renew, freeze or cancel
Handle every change from the member's profile; refunds on cancellation are recorded as negative payments.
Which membership types can a gym sell in NexFit?
Every plan belongs to one of four categories, so reports can separate core memberships from add-ons.
- Durations in days, weeks, months or years; the end date is the start date plus the duration, minus one day.
- Optional maximum freeze days per plan.
- Plan colours, features and descriptions, with a switch to show the plan on your public gym page.
| Category | Example | Session limit |
|---|---|---|
| Membership | Monthly, quarterly, annual gym access | Usually unlimited |
| Personal training | 12 PT sessions with a trainer | Yes, counted per check-in |
| Class pack | 10 yoga or Zumba classes | Yes |
| Day pass | Single-day visitor access | One day |
How does NexFit calculate GST on a membership?
Each plan has a GST percentage (18% by default). If your gym prices are GST-inclusive, NexFit works out the taxable portion of price plus admission fee minus discount, and the tax inside it. If prices are exclusive, GST is added on top. Receipts show CGST and SGST separately.
For example (illustrative), a ₹1,500 GST-inclusive monthly plan at 18% has a taxable value of about ₹1,271 and GST of about ₹229.
What happens when a member freezes or cancels?
A freeze records the from and to dates and a reason. The end date is pushed forward by the frozen days, and the total frozen days cannot exceed the plan's limit unless a manager overrides it. Ending a freeze early recalculates the extension.
Cancelling asks for a reason and an optional refund amount and mode. The refund is saved as a negative payment, so your revenue reports stay accurate.
Memberships & billing: frequently asked questions
Can a member pay in instalments?
Yes. Record any amount when the membership is sold and collect the balance later; the outstanding amount appears in the dues report and in reminders.
Can I void a wrong receipt?
Managers can void a payment with a reason. Voiding reverses the amount paid on the membership, and the receipt stays in the records marked void.
Does NexFit support personal training packages?
Yes. Create a Personal Training plan with a session count; each check-in uses a session and the trainer is linked for commission reporting.
Can I give a discount on a plan?
Yes. Enter a discount when selling the membership and NexFit recalculates GST and the total before you save.
Are receipts numbered by financial year?
Yes. Receipt numbers restart each April and look like INV/2026-27/00001; the prefix can be changed in settings.
Who uses memberships & billing?
Related features
Run your gym on NexFit
Memberships, GST billing, QR check-in, classes and WhatsApp reminders in one place. Free for 14 days — no card needed.