Renewals slip through the cracks
Expiry dates live in a register, so members train for weeks after their plan ends and nobody follows up in time.
Gym management software built for Indian gyms
Quick answer: NexFit is gym management software for Indian gyms. It keeps every member, membership, payment and check-in in one place, sends WhatsApp renewal reminders, prints GST receipts, and lets members pay online by UPI. Plans start at ₹450 a month after a 14-day free trial with no card required.
Who is it for?
Most Indian gyms still run on a register at the front desk, a receipt book and a phone full of WhatsApp chats. That works for the first hundred members, then renewals slip, dues pile up and nobody knows who actually trains. NexFit replaces the register with one system for the owner, front desk and trainers: members with photos and QR codes, monthly to annual plans, collections in cash, UPI or card, daily check-ins and reports that show what the gym really earns.
What problems do gyms face?
Dues and part payments are hard to track
Members pay in instalments, by cash and UPI, and the balance is scattered across receipt books and chats.
No clear picture of the business
Owners cannot quickly answer how many members are active, what came in this month or which plans sell.
Front desk depends on one person
When the desk staff is on leave, nobody else knows who has paid, who is frozen or who is expiring.
How does NexFit help gyms?
Every member in one profile
Photo, contact, emergency contact, goal, current plan, days left, balance, visits and a full timeline of payments and check-ins.
Renewals and dues on autopilot
See members expiring in the next 7 days and pending dues on the dashboard, and send WhatsApp or email reminders automatically.
Fast QR check-in
Members scan their QR code at the desk or a kiosk tablet; expired or unpaid memberships are flagged before they walk in.
GST receipts in seconds
Collect by cash, UPI, card or bank transfer and print an A4 or 80 mm thermal receipt with CGST and SGST, or share it on WhatsApp.
Online payments by UPI
Send a Razorpay payment link for dues or let members renew from their phone; paid links update the membership automatically.
Reports owners actually use
Revenue by plan and payment mode, dues, expiring and expired members, attendance peaks and profit and loss after expenses.
Features gyms use most
Register or Excel vs NexFit: what changes?
| Task | Register / Excel | NexFit |
|---|---|---|
| Finding who expires this week | Flip through the register page by page | Listed on the dashboard with days left and phone number |
| Recording a part payment | Receipt book entry, balance worked out by hand | Payment saved against the membership, balance updated instantly |
| Renewal reminders | Owner sends WhatsApp messages one at a time | Automatic WhatsApp or email reminders before expiry |
| Daily attendance | Members sign a register, often skipped | QR, PIN or kiosk check-in with time stamps |
| Monthly revenue | Totalled from receipt books at month end | Live revenue report by plan, mode and day |
How do you get started?
Start your free trial
Register your gym in a couple of minutes. You get 14 days with every feature and no card.
Add plans and staff
Set up monthly, quarterly, half-yearly and annual plans with admission fee and GST, then invite front desk and trainers.
Import or add your members
Upload a CSV of existing members with plan, start date and amount paid, or add them one by one at the desk.
Collect, check in and remind
Take payments, scan QR check-ins and switch on WhatsApp reminders so renewals happen without chasing.
Recommended plan
Starter — ₹450/month or ₹4,500/year (+18% GST)
300 active members, 1 branch and 5 staff logins, with every module included. Try it free for 14 days.
Compare all plansQuestions from gyms
What is the best gym management software for a small gym in India?
A small gym needs member records, renewals, dues, receipts and check-in more than anything else. NexFit covers all of these with GST receipts, UPI payment links and WhatsApp reminders. The Starter plan at ₹450 a month (₹4,500 a year) supports 300 members, one branch and five staff.
Can I import my existing members from Excel?
Yes. Save your sheet as CSV with first name, last name, mobile, email, gender, date of birth, join date, plan name, start date and amount paid. NexFit imports the rows and lists any it skipped with the reason.
Do I need special hardware for check-in?
No. Members show a QR code that the front desk scans with a phone or laptop camera, or they check in on a tablet running the NexFit kiosk screen. Members without a phone can check in with their mobile number and a 4-digit PIN.
Can trainers see payment details?
No. Trainers see only the members assigned to them and can record attendance, measurements and workout or diet plans. Payments and finance reports are limited to the owner, managers and front desk.
How much does NexFit cost for a gym?
After the 14-day free trial, Starter is ₹450 a month, Growth ₹650 and Pro ₹950, or ten months’ price for a year. Prices exclude 18% GST. Every plan has the full feature set; plans differ by member, branch and staff limits.
Other solutions
Run your gym on NexFit
Memberships, GST billing, QR check-in, classes and WhatsApp reminders in one place. Free for 14 days — no card needed.