Overbooked or half-empty classes
Bookings come by phone and WhatsApp, so popular slots overflow while others run with a few people.
Fitness studio software for classes, packs and bookings
Quick answer: NexFit is fitness studio software that schedules your classes, caps each slot at its capacity, moves members off the waitlist automatically, sells class packs with session counts and lets members book and pay from their phone. It also handles check-in, GST receipts and reminders, starting at ₹450 a month after a free trial.
Who is it for?
Boutique studios run Zumba, HIIT, spin, strength and dance batches with small rooms and fixed spots. The hard part is not the workout, it is the logistics: who booked the 7 am class, who is on the waitlist, how many sessions are left on a pack and who has not paid. NexFit gives studios a weekly class timetable, bookings from the member app, class packs that count down with every visit and a front desk view of every session.
What problems do fitness studios face?
Class packs counted by hand
Tracking how many sessions each member has used across different classes is slow and error-prone.
No-shows block paying members
Members book and do not turn up, and the studio has no record to act on.
How does NexFit help fitness studios?
Weekly class timetable
Define class types, trainers, rooms, start times and capacity once; NexFit expands them into daily sessions.
Capacity and automatic waitlist
When a class is full new bookings join the waitlist, and a cancellation promotes the first waitlisted member.
Booking from the member app
Members see upcoming sessions in the portal, book a spot and cancel up to one hour before the class starts.
Class packs with session counts
Sell 8, 12 or 20 class packs; each attended class or check-in reduces the sessions left on the membership.
Attendance and no-show tracking
Mark bookings attended or no-show from the session roster, and see attendance per class and trainer in reports.
Features fitness studios use most
Register or Excel vs NexFit: what changes?
| Task | Register / Excel | NexFit |
|---|---|---|
| Booking a class | WhatsApp message to the studio, noted on paper | Member books in the app; capacity enforced |
| Full class | Turn people away or squeeze them in | Automatic waitlist with promotion on cancellation |
| Sessions left on a pack | Counted from a punch card or sheet | Shown on the membership and the member app |
| Trainer roster | Printed list per class | Live booking list with attended and no-show marks |
| Payment for a new pack | Cash or UPI screenshot | Online payment in the app, receipt generated |
How do you get started?
Create your class types
Add Zumba, HIIT, spin or your own formats with colour, duration, level and default capacity.
Build the weekly schedule
Set each slot’s day, time, trainer and room. Sessions appear on the calendar automatically.
Sell memberships and class packs
Create unlimited monthly plans and class packs with a fixed number of sessions.
Open booking to members
Enable the member portal so members book, cancel and pay online from their phone.
Recommended plan
Starter — ₹450/month or ₹4,500/year (+18% GST)
300 active members, 1 branch and 5 staff logins, with every module included. Try it free for 14 days.
Compare all plansQuestions from fitness studios
Can members book classes themselves?
Yes. With the member portal enabled, members see the class calendar, book a spot, join the waitlist when a class is full and cancel up to one hour before it starts.
How does the waitlist work?
When booked spots reach the class capacity, new bookings are waitlisted. If someone cancels, the first member on the waitlist is moved into the class automatically.
Can I sell class packs instead of unlimited plans?
Yes. Create a plan in the class pack category with a set number of sessions and a validity period. Every attended class reduces the sessions left, and the front desk is warned when sessions run low.
Do studios with one room need the Growth plan?
No. Starter at ₹450 a month covers one branch, 300 members and five staff with every feature including classes and bookings. Growth is for studios with more members or up to three branches.
Can I see which classes are most popular?
Yes. Session rosters show booked, waitlisted and attended counts, and the trainer report shows classes taken per trainer, so you can add or move slots based on real demand.
Other solutions
Run your gym on NexFit
Memberships, GST billing, QR check-in, classes and WhatsApp reminders in one place. Free for 14 days — no card needed.