Live dashboard
Active members, check-ins today, who is in the gym, revenue today and this month, dues, expiring plans, open leads and classes today.
Gym reports and analytics that show what is really happening
Quick answer: NexFit gives gym owners a live dashboard and ready-made reports for revenue, dues, expiring and expired memberships, attendance by day and hour, member retention, lead conversion, trainer performance, GST and profit and loss. Every report filters by date range and branch and can be exported to CSV or printed.
What can you do with reports & analytics?
Revenue breakdowns
Revenue by day, payment mode, plan and type (memberships, sales, refunds).
Renewal pipeline
Expiring in the next N days and expired-not-renewed lists to drive follow-ups.
Attendance insights
Visits per day and hour, average per day, top members and active members with no visit in 14 days.
Profit and loss
Income from memberships, sales and other sources against expenses by category, with net profit.
Exports
Export reports to CSV or print them for your accountant.
How does it work?
Start with the dashboard
Check today's numbers, the 12-month revenue trend, peak check-in hours and plan mix.
Pick a report and range
Choose dates and a branch, or all branches.
Act on the list
Call members on the dues list, remind expiring members and win back inactive ones.
Which reports does a gym owner actually need?
Owners and managers can see all reports. Trainers get the dashboard with financial figures hidden.
| Report | Answers the question |
|---|---|
| Revenue | How much did we collect, by mode, plan and day? |
| Dues | Who owes us money right now? |
| Expiring / expired | Who needs a renewal call this week? |
| Attendance | When are we busiest and who has stopped coming? |
| Members | How many joined, how many churned, and our retention rate? |
| Leads | Which sources convert into members? |
| Trainers | Members, PT sessions, classes and revenue per trainer |
| GST | Taxable value, CGST and SGST per receipt |
| Profit & loss | Are we making money after rent, salaries and bills? |
How is member retention measured?
- Member retention rate
- The share of members who stay or renew over a period. The opposite, churn, is the share whose membership lapses without renewal.
The members report shows new members and churn by month, splits by gender, fitness goal and lead source, and a retention rate. Watching churn month by month tells you whether changes such as better onboarding or reminder timing are working.
Expenses are recorded by category (rent, electricity, salaries, equipment, maintenance, marketing and more), so profit and loss reflects the real cost of running the gym.
Reports & analytics: frequently asked questions
Can I see reports for one branch only?
Yes. Every report accepts a date range and a branch filter, or you can view all branches together.
Can I export reports to Excel?
Reports export to CSV, which opens in Excel or Google Sheets, and can also be printed.
Do trainers see revenue figures?
No. Trainers see the dashboard with financial numbers hidden, and finance reports are restricted to owners and managers.
Does NexFit track expenses?
Yes. Record expenses by category with vendor, mode and receipt, and they flow into the profit and loss report.
Who uses reports & analytics?
Related features
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